Job description
Hinicio is currently looking for an Administration & Finance Officer who will participate in the running of Hinicio’s global practices with a focus on finance and administration. The location of the role will be at the headquarters in Brussels. More specifically, the Administration & Finance Officer will have the following responsibilities:
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- Generate and manage client invoices accurately and on time.
- Maintain regular communication with the Finance Manager on financial matters and with the CEO on admin and legal issues.
- Collaborate with other Business Units within Vulcain Group to address gaps in back-office operations and streamline processes.
- Provide administrative support, including liaising with public authorities and external suppliers, updating tendering documents, requesting necessary paperwork, managing vendor platforms, and overseeing office management tasks.
- Ensure compliance with company policies and procedures related to financial reporting, legal compliance, and administrative processes.
- Efficiently process expense claims, ensuring accuracy and compliance.
- Collaborate closely with project managers on administrative and financial aspects pertinent to consultancy projects.
What we offer
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- Opportunities for professional development and advancement.
- A dynamic and collaborative work environment with a focus on decarbonizing our planet.
- International exposure and the chance to make a meaningful impact in a fast-growing company.
- Flexible and highly motivating workplace where “intrapreneurship” is highly valued.
- A work-life balance supported by a flexible workplace, allowing you to balance the demands of your personal and professional lives.
- Flexible working arrangements, including part-time schedules, can be discussed.
- A culture that values both hard work and having fun, understanding that life extends far beyond the office.
Desired skills & expertise
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- Bachelor’s degree in Business Administration, Management, Finance, or a related field.
- 3 to 5 years of relevant experience in finance, accounting, or administrative roles.
- Strong proficiency in financial processes and invoicing procedures.
- Excellent communication skills and ability to interact effectively with various stakeholders, including senior management and external vendors.
- Ability to adapt to changing priorities and work effectively in a fast-paced / multitasking and international environment.
- Highly organized with a keen attention to detail.
- Positive “can-do” and problem-solving mindset.
- Ability to work autonomously.
- Proficiency in Office 365 environment (especially MS Excel and Teams) and administrative tools.
- Near native in English and Dutch.
Nice to have
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- Familiarity with vendor management platforms and document management systems.
- Experience in office management or facilities coordination.
- Knowledge of tender processes and documentation requirements.
- Knowledge of French.
- A previous international experience is valuable.
